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Updated March 2022

Are you looking for a way to manage your gym more effectively? If so, you may be interested in learning about the latest gym management software.

This blog post will discuss the newest gym management software and how it can help you manage your business more efficiently.

We will also provide a few things on choosing the right software for your needs. So, without further ado, let's get started!

What Is Gym Management Software?

If you own or run a gym, you must invest in the latest gym management software to ensure that your business runs as smoothly as possible.   

Whether you're looking for membership software, CRM software, marketing tools, finance tools, or other management tools, there are plenty of options out there to make sure your facility never falls behind the pace.

A health club management software should include digital key features such as workout and skills tracking, an online booking system, payment processing, and client and inventory management for better business and marketing growth.

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What Management Software Do You Need?

To get the most from your investment, you must have all of the information available about what's actually going on in your gym.

By getting a complete overview of all aspects of your business, you can easily identify bottlenecks and areas of weakness that need to be addressed.

Your gym software should have a complete overview of all facilities, services, employees, and customers so that everything is under centralized control. This will ensure the smooth running of your facilities.

How your facilities are organized is important for systems such as membership management. For example, you might have separate divisions for cardio, weights, classes, and childcare. It is important that your software caters to this and allows you to easily control how members are added, moved, deleted, and maintained within your gyms.

Marketing Software

Marketing plays a huge role in how easy it is for people to find out about your gym and how engaged they are with the amenities on offer within your institution.      

Your marketing software should help you send targeted messages to specific demographics and complete reports on individual customers so that you do not need to manually sift through hundreds of entries to work out who is actually using what facilities.

Payroll Software

The payroll for your gym is important, but it can also be complicated. The last thing you want to do is invest in complex, expensive software only to find that you are stumped when it comes to reports or updates.

Look for time tracking or staff management tools within your management software system.

This will ensure that all of your employees are working within your designated checklists and that they are not being paid for hours when you do not need them. It can also ensure that people are given their entitlements in terms of time off, sick days, or more.

Financial management is something that many gym operators neglect regarding software systems.

After all, investing in the latest equipment is all well and good, but you need to be able to pay for it.

Your financial software should help with this by giving you full control over your budget and ensuring that tax and value-added tax (VAT), if applicable, come out at the right time. Business management software aims to provide fitness clubs with integrated marketing tools and club management solutions.

What Are The Different Types Of Gym Management Software?

Different gym management software programs are available for gym owners to make their fitness business rock. Let's see what type of gym management system is ideal. There are two main types of gym management software: web-based software and desktop-based software.

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Web-Based Software

The internet hosts this type of system, and it allows users remote access to their records from anywhere in the world while keeping them secure and up-to-date. This way, you can ensure that your records are always up-to-date and accurate.

Desktop-Based Software

This type of software is installed on your computer, and it allows you to access your gym's data from just one location. This way, it saves money and time and makes running an efficient business easier than ever before.

What Are The Ways That Gym Management Software Can Be Used In Your Fitness Businesses?

Let's discuss this in detail!

Track Your Fitness Classes With A Variety Of Reports

One of the most useful features is the ability to track classes. You can schedule your employees, look at reporting by class type, record attendance numbers, and more. This type of software offers detailed reports that can help you streamline your processes for maximum efficiency.

Monitor The Use Of Your Equipment

Keep track of how much equipment is being used with a comprehensive software system. Many of these systems include an activity log so that you can track everything from the number of hours machines have been used to the settings they were adjusted to. In addition, employees can clock into workouts and classes for easy tracking.

Manage Your Memberships 

Keep your memberships organized by looking at detailed reports. You can track members by class attendance, service type, and more while searching for information on any member quickly and easily.

Keep Track Of Your Inventory 

Know exactly how much inventory you have with easy-to-use software. Look at items in stock, items currently being used, or other details like which employees are using certain items or pieces of equipment.

Manage Your Billing System

These systems can help you manage your billing system and automate processes like printing invoices and generating receipts for customers. You can also keep track of paid and outstanding balances and look at reports that will allow you to stay on top of your business's finances.

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Top 5 Best Gym Management Software

 

1. FITSW 

FitSW is a top gym management software. It allows gym managers to see a birds-eye overview of all their members and manage those members along with their contact information, goals, usage data, demographic data, electronically signed forms, and more.

FitSW also enables gym managers to manage schedules, accept payments, and communicate with clients either with automated scheduled messages, broadcast text messages, group messages, or one-on-one messages. Additionally, FitSW allows trainers at the gym to easily plan and deliver fitness programs, automatically track client progress, efficiently communicate with clients, manage schedules, and motivate clients. 

2. Gym Pro 

Gym Pro is one of the best gym management software. It includes free training videos to help you understand how each part of the system works.

This way, it's easier for you to determine if this is the right software for your business. It also allows synchronization with other systems, including cash registers, Android devices, iPad minis, or iPhones.

It has many features, including auto track-in/track-out for multiple users, auto emailing reports, time entry with punch breaks, and easy-to-use employee tracking. Customer service is available anytime during the week.

3. Jackrabbit 

Jackrabbit gym management software allows you to track members and daily info in real-time. It also includes auto track-in/track-out for multiple users, auto emailing reports, and easy-to-use employee tracking features.

The software allows you to create customized customer-specific plans, run unlimited promotions, integrate with all devices, and add video training tutorials and free support.

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4. Myzone

Myzone system has a user-friendly interface and allows you to do multiple things like auto track-in/track-out for multiple users, auto emailing reports, and easy-to-use employee tracking features.

It also allows synchronization with other systems, including cash registers, Android devices, iPads, or iPhones. It includes customized fitness plans, weight loss tracking, and diet monitoring features.

5. Livestrong 

Livestrong system allows you to track members and daily info in real-time. It also includes auto track-in/track-out for multiple users, auto emailing reports, and easy-to-use employee tracking features.

Businesses using this software are given access to free fitness assessments by workout experts. It also includes customized fitness plans, weight loss tracking, and diet monitoring features.

6. FitnessConnect 

This is one of the best gym management software, and it is straightforward to use with a clean, modern dashboard design.    

Businesses using this software are given access to free fitness assessments by workout experts. It also includes features like customized fitness plans, weight loss tracking, diet monitoring, auto track-in/track-out for multiple users, auto emailing reports, and easy-to-use employee tracking.

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How Much Will Your Gym Management Software Cost?

On average, gym management software can range from $1,000 to $2,000 when you buy the system outright.

However, if you shop around, it is definitely possible to get a good deal on the software that will suit your gym best. Look for packages and systems that can be tailored specifically to meet your needs to minimize costs while getting everything you need.

When you're looking at purchasing gym management software, it is always a good idea to speak to the team working for you. This way, they can provide impartial advice on exactly what software is right for your gym and how much it should cost.               

You might also want to look into whether or not any of the company’s services are free so that you can try out their software before you decide to make a long-term commitment.

Having one centralized location for all of your gym's records and activities makes it easy to keep an eye on what is going on at any moment in time.

Your gym will never fall behind with the pace of technology or fail to maintain its competitive advantage over other companies because of poor record-keeping.   

If you're looking for gym software, speak to the experts and see how they can help your business grow.

Conclusion

With the latest in gym management software, your business will be able to use its data to make faster and more accurate business decisions.

And by integrating the various technologies available today, you'll be able to offer cutting-edge health club experiences that will keep your customers coming back for more. 

Giselle Naranjo

Written by Giselle Naranjo